NDIS rostering that
respects the plan.
Most providers type a shift three times: once into the roster, again into a timesheet, again into a claim. Nexrosta types it once. What you scheduled is what gets paid, claimed and evidenced.
Built only for NDIS. Support item numbers, SCHADS penalty windows, SIL ratios and worker screening are part of the system, not custom fields you have to invent.
Free forever for up to 5 users. No credit card, no trial clock. Set up your organisation in five steps and publish your first roster the same day.
Example data. People, participants and figures shown are fictional.
- Participant data stays in Australia
- Append-only audit log behind every change
- The free tier is a tier, not a countdown
- Export everything — CSV, NDIA, Xero, MYOB, QuickBooks
One shift, five states
Typed once. Carried the whole way.
This is the same shift at every stage. It keeps one reference, SH-2481, from the moment it is rostered to the moment an auditor asks about it. Nobody re-enters it, so nothing can disagree.
- 01
Rostered
Wed 5 Aug 2026 · 07:00–15:00 · 1:3
Set by a coordinator
- 02
Worked
Clocked in 06:58, out 15:02 · ±18 m
Recorded by the worker's phone
- 03
Approved
8h 04m · ordinary hours · no penalty window
Checked against the roster, not retyped
- 04
Claimed
01_801_0115_1_1 · 3 lines · $539.36
Split across three participants' plans
- 05
Evidenced
Case note, task list, clock record, audit entries
Retrievable in one search
Example data. Figures follow the structure of the NDIS Pricing Arrangements and are illustrative.
What it checks
Six moments that cost providers money, or worse.
Generic rostering tools do not know what a support item number is, what SCHADS pays on a Sunday, or why a lapsed screening check matters. Each of these is a screen, not a promise — go straight to the one you came here about.
- 01
A 1:3 shift has to split across three plans
What the screen does: Drag it onto a worker and the cost apportions across the residents' plans as you move it, to the cent.
See it - 02
A worker's screening lapsed and nobody noticed
What the screen does: Fourteen checks run before a shift can be saved. An expired NDIS Worker Screening Check blocks it outright.
See it - 03
The timesheet and the roster disagree by an hour
What the screen does: Workers clock in from their phone against the rostered shift. The timesheet is the clock record, not a retyped copy.
See it - 04
A shift you cannot prove happened
What the screen does: Clock-in records location with an accuracy radius. Out of range is flagged for review, never used to withhold pay.
See it - 05
The payment request comes back rejected
What the screen does: Pre-flight checks every line against the plan and the price book, then writes the NDIA bulk payment request file.
See it - 06
The Commission asks who changed that, and when
What the screen does: Every change writes an append-only audit entry. Nothing in that table is editable, including by you.
See it
01 · SIL rostering
A 1:3 shift is three funded lines, not one.
Drag-and-drop week and month views, grouped by worker, participant or house. Ratio rostering apportions the cost across the residents’ plans as you move the shift, using largest-remainder rounding so the split adds back to the cent.
- Group by worker, participant or SIL house
- Recurring shifts and reusable roster templates
- Penalty windows segmented inside a single shift
- Unfilled shifts offered to available, screened workers
The roster above is this screen — scroll up to see the apportioning popover mid-drag.
02 · Conflict detection
Fourteen checks, before the shift is saved.
Warnings are recorded against the shift and let you continue — a short break, an unusual fortnight. A lapsed NDIS Worker Screening Check is not a warning. The shift cannot be saved at all, and the reason is on screen with the date.
What the screen does: runs every check against the worker, the participant, the plan and the award, then names the ones that failed individually rather than refusing with a single unhelpful error.
03 · The worker app
Support workers get one screen, not a portal.
One tap to clock in. Shift tasks, case notes with voice dictation, and this week’s hours. No admin screens, no settings, nothing to train anyone on. It installs from the browser — there is no app store to get through.
What the screen does: the timesheet is built from the clock record against the rostered shift. Nobody transcribes hours at the end of a fortnight, so the roster and the timesheet cannot drift apart.
04 · Evidence
Proof a shift happened, without policing anyone.
Clock-in records location as evidence, with the accuracy radius of the reading alongside it. Out of range is flagged amber for a manager to look at — never red, and never used to withhold pay.
Why amber: support happens in the community. A worker at the library with a participant is doing their job, not falsifying a timesheet. The colour is the argument.
05 · Claims and exports
The rejection you never have to decode.
A date-effective price book, penalty windows segmented per shift, bulk invoice generation, and the NDIA bulk payment request file. Every line is checked against the plan and the price book before the file is written.
- Blocking issues listed line by line, not as one rejection
- Invoices already claimed are flagged before you claim them twice
- Files reproduce byte-for-byte at audit
- Xero, MYOB and QuickBooks exports included
06 · The record
Who changed that, and when.
Incidents carry reportable classification and the notification clock. Medication is administered against an eMAR. Documents warn before they expire. Behind all of it, an append-only audit log.
Append-only means append-only: nothing in that table can be edited or deleted, including by an owner and including by us. An audit trail that its own administrator can rewrite is not evidence, and the NDIS Quality and Safeguards Commission knows the difference.
Who it is for
Built for Australian providers, not adapted for them.
Nexrosta assumes NDIS from the schema up. That is a narrower product than a general rostering tool, and deliberately so.
Service types
- Supported Independent Living
- Community access
- Daily living supports
- Short-term accommodation
- Support coordination
- Group programs
Speaks the sector’s language
- Participants and support workers — not clients and staff
- SCHADS penalty windows, sleepovers and active night
- Support item numbers and registration groups
- Plan, self and agency management
We would rather show you the screens than quote ourselves.
Nexrosta is early. There are no customer logos on this page because there are no customers to name yet, and inventing them is not something a compliance product gets to do. If you run a provider and want to shape what gets built next, we are taking a small number of design partners.
Start free and tell us what is missingWhere Nexrosta is up to
What is built, and what is not.
You are evaluating software that will hold participant records. You are entitled to know what it does not do yet.
- Built
- Rostering, timesheets, invoicing, NDIA and accounting exports, incidents, eMAR, documents, audit log, worker app, participant portal.
- Placeholder data
- The price book, SCHADS classifications and reportable-incident timeframes ship as examples. You import and maintain your own.
- Not built
- Payroll processing, direct NDIA API submission, plan management as a service, allied health scheduling.
- Honest about it
- This build is a demonstration application. Verify every figure against current NDIS and SCHADS guidance before production use.
Free for up to 5 users. Every module.
Not a trial, not a stripped-down edition. A 2-person provider carries the same compliance obligations as a 200-person one, so it gets the same product.
Participant and family portal accounts are always free and never count toward your seats.
No credit card · see pricing
Questions
The things providers actually ask.
Including the ones where the answer is no.
Do we have to move everything across on day one?
No. Most providers start with one house or one team, run it alongside their spreadsheet for a fortnight, then move the rest. Participants, workers and the price book import from CSV.
We already use Xero. Does this replace it?
No, and it should not. Nexrosta produces the invoices and pushes them to Xero, MYOB or QuickBooks as a sales import. Your accountant keeps working the way they already do.
Is this a payroll system?
No. Nexrosta produces approved timesheets with SCHADS penalty windows already segmented, which is what your payroll needs as input. It does not calculate PAYG, super or leave accrual, and it does not pay anyone.
What happens when we outgrow 5 users?
You pay for the sixth seat onward. Nothing is withheld from the free tier in the meantime — every module is included, and participant and family portal accounts never count toward your seats.
Where does participant data live?
In Australia. Support notes, incident records and participant details are subject to the Privacy Act and the NDIS Practice Standards, and they do not leave the country.
Can we get our data out?
At any time, without asking us. Every register exports to CSV, claims export in the NDIA bulk payment request format, and invoices export to Xero, MYOB and QuickBooks.
Publish your first roster today.
Five steps to set up your organisation. Import your participants and workers from CSV, or add the first few by hand and start with one house.
Free forever for up to 5 users. No credit card, no trial clock.